Creating a Student Access List

Student Access Lists provide rostered teachers with access to custom lists of students. This feature also enables any user with an Eduphoria account to create custom student lists for analysis. It is particularly beneficial for co-teachers, special education staff, 504 and ESL coordinators, or other non-rostered personnel who require access to group or individual student data.

Only those assigned with Aware Principal access are able to approve Student Access Lists.

Step 1: Navigate to the Students Settings gear in Aware.

Step 2: Click on the settings gear to view the Student Access Lists options.

Step 3: Select Create Student Access List. Click Next to continue.

Step 4: Select Create a new student access list or Add to an existing student access list. Click Next to continue.

Step 5: Select the campus for the list. A student access list can only be created for a specific campus.

Step 6: Select a name for the list. Add a description if desired.

Consider a name that indicates the purpose of the list.

Step 7: Search for the following, select, and click Add.

Student Name
Student ID Number
Course Code
Course Name
Teacher Name
Teacher Email

Step 8: Click Next, then click Finish.

If students are rostered to you, the list is approved automatically. A list deletes automatically when students no longer appear on your roster. Students who are removed from rosters throughout the year are automatically removed from lists.

If you are creating a Student Access List with students not rostered to you, that list must be approved by an administrator on your campus. Lists remain in a Pending Approval until approved by an administrator.

Share My Classes

Teachers have the ability to share their classes with another teacher. This will create a monitor list (pending approval) for that teacher.

Select the Students tab in Aware > Click on Gear >From the Popup List Choose Share My Classes

Complete the Student Access List Name > Select the Classes to Share > Select the Recipients by searching users by first name, username and/or email > Select the User and Click Add Selected User to Recipients >

Click on Share Classes with Recipients

Once the Monitor List, for the teacher you shared with, is approved by an administrator, they will be able to see the students you shared.

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